Automating Purchase Orders in Shopify

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Efficiency is a must in ecommerce. If your Shopify store has a large inventory (more than 50 SKUs), a manual purchase order process can hold your business back.  The time and effort spent on this task could be better used to grow the business. If you’re looking for a more efficient solution to automate your purchase orders, you’re in the right place. This post will delve into the common issues faced by Shopify store owners when handling purchase orders manually and highlight how Monocle’s purchase order creation feature can transform your operations.

‍Monocle: The Best Purchase Order Automation App for Shopify

Monocle is simply the best purchase order automation app for Shopify. It’s Purchase Order Creation feature streamlines your purchase order process completely. Here is why Monocle is the top choice for all Shopify store owners looking to automate their process. 

‍Simple Purchase Order Automation:

Your entire purchase order process is automated with Monocle in just a few clicks. Our solution makes a time consuming purchase order process seamless. 

‍Predictive Inventory Forecasting: 

Monocle’s advanced forecasting features predict future inventory needs, helping prevent stockouts and overstock situations.

‍Streamlined Reordering Process: 

Monocle identifies which products need to be reordered and facilitates the creation of purchase orders, saving time and reducing errors.

‍Automation For Lead Time Management: 

Monocle both calculates and manages your store’s lead times, making sure all of your inventory is replenished exactly when your operations need it to be.  

‍Centralized Order Management:

With Monocle, all the most crucial details of your purchase orders (status, history etc.) are kept in a comprehensive record, and stored in one place. 

‍Enhanced Data Accuracy: ‍

Automated data entry prevents typographical and calculation errors, providing an accuracy that doesn’t exist with manual purchase orders. 

Monocle’s features transform the purchase order process, making it efficient and error-free. This allows store owners to focus more on growing their business rather than being bogged down by administrative tasks.

‍The Drawbacks Of A Manual Purchase Order Process

‍Human Error

Manual purchase orders will always come with the risk of human error. Monocle’s Purchase Order Creation feature eliminates these risks: 

‍Data Entry Mistakes

Entry errors in quantities, product codes, prices, and supplier info leads to incorrect purchase orders. But with Monocle’s automated data entry these costly mistakes are prevented. 

‍Calculation Errors

Miscalculating order totals, discounts, and other key order metrics can cause discrepancies in numbers. Monocle automates these calculations ensuring accuracy in your orders. 

‍A Time-Consuming Process‍

A manual purchase order creation process is a time consuming task that can definitely slow down your operations. Monocle’s automated system offers a solution:

‍Manual Input

Entering data manually is labor-intensive and slows down the ordering process. Monocle’s automation speeds up this process, saving valuable time.

‍Follow-Ups

Tracking orders and following up with suppliers manually can be cumbersome and prone to oversight. Tracking and follow ups are completely automated with Monocle to ensure no order information slips through the cracks. 

‍Inventory Management Issues

A manual purchase order process can lead to two major inventory management issues: stockouts and overstocking. Monocle is designed to easily prevent these problems. 

‍Stockouts

If reorders are not made in time, stockouts will happen, negatively impacting sales and your store’s bottom line. Monocle’s predictive forecasting ensures timely reordering, preventing stockouts.

‍Overstocking

Ordering too much inventory ties up capital and leads to storage issues. Monocle’s precise inventory management helps maintain optimal stock levels, avoiding overstocking.

‍Inconsistent Order Tracking

Tracking purchase orders manually can be inconsistent and unreliable. Monocle’s centralized system ensures smooth order tracking:

‍Lost Orders

Without a centralized system, tracking the status of each purchase order can be challenging, leading to lost or misplaced orders. Monocle keeps a comprehensive record of all orders, making tracking easy and reliable.

‍Shipment Delays‍

Manual tracking is inefficient, can result in delayed shipments, which in turn can negatively effect your customer satisfaction. Monocle’ solution provides timely tracking, and follow ups to ensure your store does not face delays.  

‍Lack of Reporting and Analytics

A manual process does not allow owners to easily and properly analyze their customers purchasing patterns, performance of suppliers, and trends within their inventory. Monocle’s reporting and analytics provide complete data on all of these metrics. 

‍Incomplete Insights

‍Manual processes make it difficult to analyze purchasing patterns and supplier performance. Monocle provides detailed analytics, offering valuable insights into your operations.

‍Decision-Making

‍Without accurate data, making informed decisions about reordering and inventory management is challenging at best. Monocle’s data-driven approach supports better decision-making.

‍Scalability

As your business grows, manual purchase order processes become increasingly unmanageable. Monocle scales for you as your business grows, providing your operations with a sustainable solution.

‍Growing Pains

As your purchase orders increase with business growth, the risk of error grows as well. Monocle has automated this process allowing you to avoid errors in your purchase order process. 

‍Resource Allocation

Manual purchase order require more resources which divert attention from other critical areas of your business. Purchase order automation frees up your resources which will allow you to focus on growth. 

‍In Conclusion

Purchase order automation is a necessity for Shopify stores with a 50+ SKU inventory. A manual process costs store owners time and is prone to errors that can stunt businesses growth. Purchase order creation with Monocle is efficient, scalable, and accurate. When a Shopify store uses Monocle for purchase order automation they gain an increased capacity to focus on growing their business. 

If it’s time to streamline your purchase order process, and level up your Shopify store’s efficiency, then we have the solution. Give Monocle a try today and experience the benefits of automating your purchase orders, and entire ecommerce forecasting process.

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